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Back-to-back meeting cost calculator

Estimate the cost of back-to-back meetings, one-on-one or in groups, and the time lost in gaps between them. This free meeting cost calculator includes the participants’ and organizer’s hourly costs, meeting length and annual totals. Enter your own figures: no sign-up, nothing is sent or stored.

Your back-to-back meeting series

Total cost $16,560 / year

Time lost in gaps 35 h / year

Gap cost $2,760 / year

Year = 46 working weeks, month = 46 / 12 weeks. The owner stays for every meeting and every gap; gap cost is already included in the total cost.

View the calculation details
  • Series cost: 10 × 15 min / 60 × $40 + (150 + 45) min / 60 × $80 = $360. Per year: $360 × 1 × 46 = $16,560.
  • Gap time per year: (10 − 1) × 5 min × 1 × 46 / 60 = 34.5 h.
  • Gap cost per year: (10 − 1) × 5 min × 1 × 46 / 60 × $80 = $2,760.
  • Recoverable time per year: 34.5 h × 50% = 17.25 h per year.
  • Recovered cost per year: $2,760 × 50% = $1,380 per year.
How could you recover part of this total cost of $16,560 a year?

When a meeting ends early, the next person is often free but does not know it.

TalkTime spots each gap in real time and notifies your Guests, so whoever is available can start earlier. A gap is filled only if a Guest can start earlier.

Simulate savings with TalkTime

Adjustable assumption, not a measured or guaranteed result.

Recoverable time 17 h / year

Recovered cost $1,380 / year

Watch the video demo: filling gaps between back-to-back meetings →


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